The following steps have proven successful in developing company telework programs and are required to participate in the Telework!VA program:

1. Fill out a Telework!VA application. A representative will contact you to discuss your organization’s participation in the program.
2. Sign a Telework!VA agreement/contract with either the Commonwealth of Virginia, Department of Rail and Public Transportation, or its designated Telework!VA partner.
3. Designate a Telework Advisory Committee and/or a Telework Coordinator.
4. Work with your Telework!VA representative to develop a plan for setting up your telework program. This plan includes a formal telework policy, a Telework!VA budget, the establishment of eligibility criteria, setting program goals, providing telework training, implementation of your telework program, and evaluation of your program’s success.
5. Conduct the Telework!VA Baseline Survey with your employees.
6. Train your teleworkers, their managers, and their co-workers. Telework!VA can help you with this, too!
7. Implement your program.
8. Collaborate with your Telework!VA representative to ensure program compliance.
9. Submit reimbursement forms to your Telework!VA representative for items covered by your agreed-upon Telework!VA budget.
10. Evaluate your program using the tools provided by Telework!VA.
1. One-year follow-up survey (end of Year One)
2. Two-year follow-up survey (end of Year Two)
3. One follow-up survey (Year Four)

Reimbursement/Verification

1. The Telework!VA Program reimburses employers for agreed-upon equipment lease costs, consultant/installation costs, and telework center only. Reimbursement is contingent upon fulfilling the criteria defined above and upon an approved preliminary program implementation plan (item 4 above). Quarterly reimbursement is subject to successful completion of program milestones, including the Baseline, One-Year, and Two-Year surveys, established for that quarter by your company and your Telework!VA representative. Your Telework!VA representative will provide detailed instructions concerning the submission of reimbursement requests.
2. Reimbursement Points of Contact:
1. Northern Virginia employers can obtain reimbursement instructions from Jennifer Thomas Alcott, DRPT Telework Programs Manager, jennifer.alcott@drpt.virginia.gov, (866) 469-1010.
2. Richmond employers can obtain reimbursement instructions from RideFinders, (804) 643-RIDE.
3. Hampton Roads employers can obtain reimbursement instructions from Jeffery Fykes, TRAFFIX, jfykes@hrtransit.org, (757) 532-3674.
   
3. All reimbursement requests must be accompanied by a copy of the original vendor invoice on the consolidated reimbursement request form provided by your Telework!VA representative, must include a certification/proof of performance that milestones for that quarter have been achieved, and are subject to verification.
4. Quarterly invoice due dates are October 1, January 1, April 1, and July 1 for expenses accrued in the preceding quarter.
5. Failure to meet mutually-agreed upon milestone dates could result in discontinuation of reimbursement for approved lease/consultant payments. Final program invoice must be accompanied by the Telework!VA Two-Year survey, program evaluation, and certification of the number of verified teleworking employees.
6. Records of expenses must be retained for three years and be made available for inspection upon request.
7. The Commonwealth reserves the right to terminate the program or to cancel participation if the applicant violates any applicable law or regulation or fails to meet the criteria for continuing in the program.
8. Any liability or claims arising from the equipment or facilities will be the responsibility of the applicant.